Dealing preparation

Documents registered with LPI are preserved as microfilmed or scanned images, and are accessed by means of A4-size copies generated from these images. To produce a readable copy, the quality of the original document is critical. Dealings or instruments which do not comply, particularly in relation to poor quality, may be refused registration (see section 39(1A) Real Property Act 1900, section 184E(4) Conveyancing Act 1919).

The main requirements for the preparation and printing of dealings and other instruments to be submitted for registration are given below. For the complete list, see the current Real Property Regulation and the Lodgment Rules.

Paper

Size - A4

Colour - white

Weight - minimum 80 grams per square metre

Surface - matt, flat, i.e. not textured, free of watermarks, discolouration, etc of uniform reflectance

Absorbency - sufficiently non-absorbent to prevent ink spread

Note - standard white A4 copy paper conforms to the above standards

Printing

Single-sided

Text - black, at least 10 point 

Alterations

The following methods of alteration are not acceptable:

  • eraser
  • correction fluid
  • over-typing
  • over-printing

Handwriting

Handwriting must be:

  • in block letters
  • dense black or dense dark blue
  • clear
  • legible, permanent

Corporate seals

Inked seals

Dense black or dense dark blue

Impression - must be dense and clear such that the text within the seal is legible and capable of being suitably reproduced from a microfilmed or scanned image at A4-size

Impressed seals

Will be accepted, however inked seals are strongly preferred

Adhesive seals

Will be accepted, however inked seals are strongly preferred

Signatures, identification of signatories, preamble

Must be placed adjacent to the seal, and not covering any part of it

Plans or annexed diagrams

Material - paper (one side only to be used)

Size - A4

Colour - White

Weight - minimum 80 grams per square metre

Margins - 15 mm on all sides

Lines - black, clear, dense and capable of being suitably reproduced from a microfilmed or scanned image at A4-size

Hatching - style used must be capable of being suitably reproduced from a microfilmed or scanned image at A4-size

Colour - must not be used for any purpose

Measurements - must be metric, except in the case of plans annexed to Old System documents, where measurements may be imperial provided the last registered deed used imperial measurements and no deposited plan using metric measurements has been lodged since that deed; characters must be black, clear, dense, and sufficiently large to be suitably reproduced from a microfilmed or scanned image at A4-size.

Notations, text - black, clear, dense, and sufficiently large to be suitably reproduced from a microfilmed or scanned image at A4-size

For more information see Plans annexed page

Binding

Dealings must not be permanently bound, they should be secured by a single removable clip in the top left-hand corner. Clips are preferred, stapling should be avoided.

Storage and transit

All dealings and original or registration copies of Old System instruments, including any annexure, plan or illustration, must be kept clean, dry and adequately protected against deterioration. They should be stored flat and unfolded.

Damage or defacement

Any dealing, or original or registration copy of an Old System instrument, which is creased, torn, mutilated, stained or otherwise damaged or defaced in such a way as to impair legibility or, where it is to be microfilmed or scanned, prevent the production of a suitable image, is not acceptable. It must be redrawn.

Annexures

For more information see Annexures page