Applicant is an Owners Association or Community, Precinct or Neighbourhood Scheme

Form 12PV (PDF 164 KB)

Dealing type - PV

Legislation - s111 Real Property Act 1900

Stamp duty - not required

Certificate of Title - required where the certificate of title is laminated or damaged

NOS form - not required.

Standard form of Caveat - does not prevent registration.

Priority Notice noted on the Register - see Priority Notice page.

Types of applications accepted

An application for replacement Certificate of Title form 12PV will be accepted if the certificate of title is lost, destroyed, damaged or laminated. 

Where an Application for Replacement Certificate of Title form 12PV is lodged for replacement of a damaged or laminated title and the Reference to Title and Certificate Authentication Code (if any) are legible, reference to s111 will not be recorded on the replacement certificate of title issued.

Use of an Application for Replacement Certificate of Title form 12PV is not appropriate where the certificate of title is held by some person not entitled to its custody, Request form 11R (PDF 131 KB) for production of the title should be used for this purpose.

For further information on completion of the application form see fact sheet Application for replacement Certificate of Title (PDF 247 KB).

The following instructions relate to the marginal letters on the form:

(A)  The reference to title must be stated.

(B)  The full details of the lodging party must be entered including the customer account number if any.

(C)  The name of the registered proprietor must be stated and must be identical with the name shown on the Register.

(D)  The full name and capacity of the applicant/secretary or appointed managing agent must be stated.

(E)  The appropriate box on the form must be ticked.

(F)  The appropriate box on the form must be ticked.

(G)  Where the applicant is the Owners Corporation of a Strata scheme, execution must take the form as set out in Strata Schemes Approved form 23 (PDF 15 KB).

Where the applicant is the Association of a Community, Precinct or Neighbourhood scheme, execution must take the form as set out in Community Title Schemes Approved form 18 (PDF 4 KB).

Supporting evidence required

  • A statutory declaration by the secretary or appointed managing agent of the Owners Corporation or Community, Precinct or Neighbourhood Scheme. The statutory declaration must:
    • refer to the current title reference of the missing Certificate of Title
    • trace the certificate of title to the person or organisation last known to have had possession of it. That person or an authorised officer of the organisation must declare fully the circumstances relating to the loss or destruction of the title.
      Where however, the party known to have had possession of the title is an organisation, other than the applicant, a statutory declaration from that organisation is not required if possession was obtained more than seven years ago.
    • if destruction cannot be positively established, the usual practice in regard to the safe custody of the certificate of title must be stated and that a search of all likely places where it could be held has been made.
    • if the certificate of title has been lost in the post or while in possession of a courier service or the Document Exchange (DX), a written reply to enquiries directed to the relevant organisations and the results of searches conducted must be annexed.
    • if the certificate of title has been stolen or destroyed in a fire, the police event report number for the theft or the Fire Brigades report of the fire is required.
  • Corroborative evidence of the loss and of any searches or enquiries made, if appropriate.

Note  The Council rate notice is not required to be furnished.

Private lodging party

A private lodging party, i.e. a lodging party other than a financial institution, law stationer, licensed conveyancer or solicitor, who does not have an LPI document collection box, must provide:

  • Photo identification in the form of a current Australian driver licence, RMS photo card or current Australian passport or certified copy thereof and if applicable.

The new certificate of title will be delivered to the address shown for service of notices on the folio for the common property.

All applications lodged by a private party will not be accepted for lodgment but will be referred directly to the Senior Examination Officer

Requests for urgency

Immediate delivery of the replacement certificate of title is not available. Requests for urgency will not be considered. Expected time for processing of the application is approximately two working days providing the application proves to be in order for registration.

Staff processing information

If in order, proceed with registration.

Refer to SM99

  • Creation of a replacement manual certificate of title.

Registration procedure

Replace lost or destroyed title

PRIME CODE: PV

Note  The application must not be registered 'HIST' with following dealings. Copies of any identification documents  must be given an Evidence Number at time of registration.

Replace damaged or laminated title

TRANSACTION    HIST

DELIVERY DETAILS    as required.